Expo

* The following applies only for sponsors that have an expo booth listed in their contract *

All booths for this event will be located indoors in Grand Canyon, Sonoran, Saguaro Foyers, and Grand Saguaro East Room of the JW Marriott Phoenix Desert Ridge (see pictures below and virtual tour here). Trellis will be sending all exhibitors the expo floorplan to choose their booth location in late-July. 

Booth spaces will be 8'x8' (with a height limit of 10' unless certification is obtained for taller ground structures - see the Expo Policies section below for details). Please see your sponsorship kick-off email for your assigned booth size.

Please confirm if your company intends to use its booth space in the GreenBiz 25 Expo and if you need the complimentary furniture and logo sign listed in the Complimentary Booth Materials section below by 📆 Dec 13.

You can use the expo promo image and event copy here to promote your participation. If you have questions about your booth space, please contact your customer success manager. 

Trellis provides the following booth items at no additional charge. Please see the Extra Booth Materials section below for extra items your team can purchase to make your booth unique and stand out from the crowd.

To ensure exhibitors' exact needs are met, exhibitors are responsible for ordering any desired extra booth items. We recommend ordering everything through our partner vendors listed below but you are also welcome to use your own vendor if desired. 

Load-in/load-out - Loading dock

If your team needs a loading dock to load-in/load-out your booth materials, please use the Grand Canyon Loading Dock, Bay 4 or 5 (see map here) and send the dates and times you’d like to load-in and load-out to your customer success manager by Jan 24. Options for load-in include Sunday, Feb 9 (sometime from 3-10pm). Options for load-out include Wednesday, Feb 12 (sometime from 5:15-8pm). Note load-in and load-out will be restricted to 30 minutes per exhibitor, unless otherwise requested. You do NOT need to schedule load-in/load-out times if you are only using our partner vendors (listed in the Extra Booth Materials section above).

Please note all exhibitors using the loading dock must send their customer success manager a COI listing the event venue as additionally insured by Jan 24 (see example here). 

Please share the loading dock map above as well as the hotel address (5350 East Marriott Drive, Phoenix, AZ, 85054) with your driver. If they need help finding the dock onsite, please have them contact the venue at 480-948-1700. Your booth can be located onsite by referencing the exhibitor floorplan, which will be emailed to your team in early December.

Please make sure your booth materials will fit through the following doors (standard double doors, roughly 13' W x 8-10' H).

Load-in/load-out - Street level loading zone

If your team does not need a loading dock to load-in/load-out your booth materials, please use the Grand Canyon Loading Zone (see map here) and send the dates and times you’d like to load-in and load-out to your customer success manager by Jan 24. Options for load-in include Sunday, Feb 9 (sometime from 3-10pm). Options for load-out include Wednesday, Feb 12 (sometime from 5:15-8pm). Note load-in and load-out will be restricted to 30 minutes per exhibitor, unless otherwise requested. You do NOT need to schedule load-in/load-out times if you are only using our partner vendors (listed in the Extra Booth Materials section above).

Please share the loading zone map above as well as the hotel address (5350 East Marriott Drive, Phoenix, AZ, 85054) with your driver. If they need help finding the loading zone onsite, please have them contact the venue at (480) 293-5000. Your booth can be located onsite by referencing the exhibitor floorplan, which will be emailed to your team in early December.

Please make sure your booth materials will fit through the following doors (standard double doors, roughly 13' W x 8-10' H).

Setting-up/closing-down your booth

This venue is NOT unionized so you do not need to hire union labor for transporting materials to your booth or setting-up/closing-down your booth. Please note, however, that we will be hiring an event decorator for this event. You can use their services or your team can set-up/close-down your booth yourselves or hire a third party vendor to do it for you. If you hire a third party vendor (or need to use the loading dock), they will need to send your customer success manager a COI listing the event venue as additionally insured by Jan 25 (see example here). 

Please note that the venue does NOT have dollies or pallet lifts to rent so your team or vendor will need to provide any equipment needed to transfer your items to your booth. 

#️⃣ Booth numbers: Booth numbers will be assigned for this event and they will be visible on the expo floorplan, which will be emailed to all exhibitors in early December. The floorplan will be displayed on an onsite monitor, on the event website's Expo page, and on the conference app for attendees to reference during the event.

📐 Booth size and weight: Booth spaces will be 8'x8' (with a height limit of 10' unless certification is obtained for taller ground structures). Please see your sponsorship kick-off email for your finalized booth size. Note all booth materials must fit within your booth space. 

🔨 Rigging and ground structures policies: If your team plans on hanging materials from the ceiling or building tall structures (above 10’), please review the expo rigging and ground structures policies. Submit your rigging plan to Team San Jose at teamsanjosereview@stagerigging.com, tfoster@sanjose.org, and swehrle@sanjose.org by 📆 Sept 27. If you plan on building a tall ground structure, please submit your structural integrity certification to Team San Jose at edeguzman@sanjose.org, tfoster@sanjose.org, and swehrle@sanjose.org by 📆 Oct 4. See this page to hire labor and equipment for rigging or building ground structures.

🎁 Giveaways: In order to reach our zero waste goal, Trellis is implementing a strict zero-waste policy for this event. Please review the Zero Waste section below for guidelines on acceptable giveaways and other booth materials. Exhibitors can use the conference app (to be available here under the “More” tab one month before the event) to share digital (rather than printed) materials with attendees. 

🍩 Food & beverages: Exhibitors can order f&b from the venue's catering department by reaching out to Adil Gozum at Adil.Gozum@marriott.com by Jan 10. Outside food and beverages can only be served at booths in sample sizes and only with prior written approval from both your Trellis customer success manager and the venue. If you are looking to serve your own f&b (not the venue's f&b), you will need to fill out this F&B Sample Form and send a COI (see example here) to your customer success manager by Jan 24. Your customer success manager will then share it with the venue who will review and provide ultimate approval.